Stop Sharing Passwords the Old Way: Use BitWarden Instead

How Sacramento businesses can replace spreadsheets and email with a secure password vault.

Many small businesses still share passwords through email, spreadsheets, or sticky notes. It feels quick in the moment, but it creates a serious security risk. If one inbox is compromised, attackers may gain access to banking, email, cloud storage, and key business applications.

For Sacramento organizations that need to stay secure without slowing people down, a password manager such as BitWarden is one of the easiest upgrades you can make.

The Problem With Shared Passwords

Most cyber incidents start with a stolen or weak password. Common issues we see in small and mid-sized businesses include:

• Passwords stored in Excel files or shared drives
• Logins sent in plain text by email, chat, or text
• One shared account for the whole team
• No clear process when staff are hired or leave
• Little or no use of multi-factor authentication (MFA)

These habits go against modern security frameworks such as NIST and CIS Controls, which expect strong passwords, least privilege, and centralized control of access.

Why Veldtech Recommends BitWarden

Veldtech’s cybersecurity framework starts with account security. BitWarden gives your business a central place to manage passwords in a way that is both secure and practical.

With BitWarden for Business, you get:

• A single, encrypted vault for team passwords and secure notes
• Role based access so staff only see what they need
• Shared collections for departments or tools
• Strong password policies that are easy to enforce
• Integration with multi-factor tools like Duo Mobile

Instead of passwords scattered across personal devices, everything lives in one managed system that supports your broader Cybersecurity Services strategy.

How BitWarden Fits Into Layered Security

Veldtech typically implements BitWarden as part of a layered defense that also covers devices, data, backup, and risk management. A simple rollout often looks like this:

• Set up your BitWarden Organization. Veldtech creates a BitWarden Organization for your company, configures security policies, and aligns password rules with your written cybersecurity framework and IT standards.
• Assign users and access groups. Staff are added to groups based on their role, such as Accounting or Operations. This supports least privilege and makes onboarding and offboarding much faster.
• Secure sharing and MFA. Teams share logins and secure notes inside the vault instead of email. Veldtech pairs BitWarden with Duo Mobile so critical systems require both a password and a second factor.
• Make it easy with browser extensions. BitWarden browser extensions generate strong passwords, save them, and auto fill them on trusted sites. On managed devices, Veldtech can deploy and keep these tools up to date.

This approach supports several pillars of the Veldtech Cybersecurity Framework: account security, device security, data security, and ongoing risk management.

Business Benefits For Sacramento Companies

When BitWarden is deployed the right way, you see benefits beyond better passwords:

• Lower risk of account takeovers and data breaches
• Easier alignment with NIST, CIS Controls, HIPAA, and PCI expectations
• Faster onboarding and offboarding with a clear access process
• Less time wasted searching for logins in old emails and documents
• Greater confidence that shared accounts are handled correctly

BitWarden is not a stand alone fix. It becomes part of a disciplined, repeatable security program that grows with your business.

Next Steps: Let Veldtech Configure BitWarden For You

If your team still shares passwords through email or spreadsheets, now is the time to move to a secure vault and align account security with the rest of your cybersecurity program.